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WACTCLC.org

Alma / Primo Call - September 14 and 16, 2021

Library Opening Plans - Fall, 2021; Library-related mobile apps; New WSL Gale Info; Alma Bursar Integration

Recording

No recording.

Attendees

Cara Beth (she/her)
Charles Chitty
charly
Clare Bryant (Edmonds)
Gaby Arroyo
Isaac Devereux (Shoreline)
Janelle
Karen Waite
Kim.Mitchell
Kirsti Thomas (Seattle Colleges)
Lesley Caldwell (Pierce College# she/her)
Lily Kun (SPSCC; she/her)
Linda Garcia (Lower Columbia College Library)
Paula Laine
Wade Guidry
Will Parnell
Xinhang Hu

Discussions

Library-related Mobile Apps

A couple of library-related mobile apps came up in discussion this week.

The first app is the Alma Mobile application.

The functionality of the application is limited, but does support "Pick from Shelf" and "Scan in" workflows.

Another approach to using Alma in a mobility use-case is to log into Alma via a browser on an iPad or other tablet device.

A second mobile app discussed is the new Ebsco mobile application, which is geared towards patron self-service use cases.

If you know of other mobile applications available to library staff or patrons that support products or content within our own eco-system, please share them via our listservs or at meetings.

Library COVID-related plans, Fall 2021

I shared info about the current conversation and crowdsourcing of info about WACTC library plans for Fall 2021, and the availability of this shared info on the following Google docs spreadsheet:

https://docs.google.com/spreadsheets/d/1SYFHp451KC8l3TZawbYdI93KZYW4CVvKau0js8xnc4w/edit?usp=sharing

If you're interested in subscribing to the librarydir listserv, you can do so at:

LIBRARYDIR Info Page (ctc.edu)

Alma Bursar Integration

During the Thursday call, Lily Kuhn, South Puget Sound, brought up the topic of the Alma Bursar integration.

At SPCC, they currently do a manual integration, where they export fine/fee info via analytics, and those fine/fees go onto student records in the campus system.

Alma does offer an automated integration, for institutions willing to implement and support it on the campus side.

The integration involves exporting from Alma on a scheduled basis the desired fine/fees as an XML file. With integration support on the institution side, that information can be imported on a scheduled basis into a campus system, such as ctcLink.

For interested institutions, if you can make the case to your institutional staff so that they'll provide the integration support necessary on the ctcLink side, I am happy to support you and your institution through that integration.

Additional Info:

Alma Fines and Fees Export

Alma Integration with Bursar Systems

Additional Info about the WSL Gale Contract

Kirsti Thomas, Seattle Colleges, provided the following additional info about these resources via our Alma listserv this week:

Hi folks,
 
I recently had an email exchange with Hilary Fox at Gale and got some new information you’ll probably want to know about:
 
1.    The permanent support site for the WA State Gale package is https://support.gale.com/wsl/
 
2.    The https://www.galepages.com/wa2021 site is a temporary site put together for the contract proposal and will be retired this month (September 2021).
 
3.    There are more products included in the Gale package than were listed in the “All Resources” list on the https://www.galepages.com/wa2021 site.  
 
In a nutshell, Gale decided not to show any of the subject-specific Gale OneFile products in the “All Resources” list because there are so many of them. (I have *thoughts* about using the phrase “All Resources” to refer to what’s really an incomplete list of resources.)
 
To see all the products available to your institution as part of the statewide package, go to the permanent support site and select your institution. This will take you to a list of available products that you can download as an Excel spreadsheet.
 
You may also discover (like I did), that not all of the products listed as being available to your institution on the permanent support web site are listed on the invoice you received. For example, we have 38 Gale Onefile products that show up on the list of available products on the Gale support website, but only 2 Gale Onefile products were listed on the invoice we got from Gale.
 
This probably means you have a bunch more electronic collections to activate in Alma. If you use Alma acquisitions, you may also need to create new Technical POLs for these electronic collections. Whee.
 
4.    The Gale invoice has a line item called Gale eBook WA State Library Bundle 1 and a line item called Gale eBook WA State Library Bundle 2 K5. Hilary says “Bundle 1 = 62 Gale Titles – General Reference and DEI/SEL titles. Bundle 2 = 26 K-5 Titles.” I’ve attached an Excel spreadsheet Hilary sent with the titles in Bundle 1 (tab 1) and Bundle 2 (tab 2) so you can check that against any other spreadsheets that are floating around. This list of titles is *not* available on the permanent support website (that I could find).
 
5.    Hilary confirms that whenever you see Gale eBooks listed as an available product on either the temporary or permanent support websites, that only includes:
 
a.    a custom collection of reference titles selected by the Washington State Library (part of Bundle 1), 
b.    a preselected collection of DEI/SEL titles (part of Bundle 1), 
c.    a preselected collection of K-5 titles (Bundle 2). 
 
The statewide package doesn’t give us access to the entire Gale catalog.
 

Chat

From Karen Waite to Everyone:  10:02 AM
welcome!!
From Kirsti Thomas (Seattle Colleges) to Everyone:  10:04 AM
Charly-- You folks have some kind of MOU template for depts. that want to use Alma for managing loans outside the library, yes?  Did you ever share that document?  Or am I misremembering and someone else had it?
From Karen Waite to Everyone:  10:05 AM
stepping out for a moment
From charly to Everyone:  10:05 AM
I shared it with Wade
From Kirsti Thomas (Seattle Colleges) to Everyone:  10:05 AM
MOU = memorandum of understanding
Thanks!
From charly to Everyone:  10:06 AM
I just re-forwarded it
From Me to Everyone:  10:07 AM
https://docs.google.com/document/d/1zzOYt0WKwXZgMXS9PX5IR_re4j8-V6AQdxevj04ZLJM/edit?usp=sharing
From Xinhang Hu to Everyone:  10:07 AM
We have had some inquiries from other departments, but no further actions.
From Me to Everyone:  10:12 AM
librarika.com
wactclc.org
From Karen Waite to Everyone:  10:18 AM
SCC has been open since last winter quarter
SCC is a lot in person, but we are mostly a tech school, so hard to do online.
From Will Parnell to Everyone:  10:18 AM
Peninsula College opened for limited hours in Summer.  We are planning on opening for almost full hours this Fall even though many classes are still online.  We are becoming a vaccinated college for both staff and students.
From Karen Waite to Everyone:  10:20 AM
SCC will be open to community members this fall for the first time since the pandemic started
From Xinhang Hu to Everyone:  10:20 AM
Bellevue will be physically open in fall Mon - Thurs 9 - 4 by appointment with 118 seats available.
From Karen Waite to Everyone:  10:22 AM
We're open 7:15-3:30 M-F with on-site librarians the whole time.
From Kirsti Thomas (Seattle Colleges) to Everyone:  10:24 AM
We'll also have reduced hours-- evening services = online reference only ; no libraries open on Fridays ; open hours 8-4 ; open days vary among our 3 libraries
From charly to Everyone:  10:24 AM
Edmonds College open Mon-Thur 10 - 6, Friday 10 - 2 with extended virtual chat hours
From Cara Beth (she/her) to Everyone:  10:27 AM
Grays Harbor College library will be open M-F, not sure if we've set hours yet. 8am-5 or 6pm? It is more because our staffing budget was cut than due to COVID restrictions
From Xinhang Hu to Everyone:  10:29 AM
Sorry I was answering a student's email while listening. We are using the Seat Booking module in LibCal for seat reservation, capacity control, and contact tracing. The circ. staff will be checking students in as they come into the library with or without a reservation.
From Kirsti Thomas (Seattle Colleges) to Everyone:  10:29 AM
Nah. Take the barcode scanner to the books, not the books to the barcode scanner. :)
I like the way you think!
From Me to Everyone:  10:30 AM
https://docs.google.com/spreadsheets/d/1SYFHp451KC8l3TZawbYdI93KZYW4CVvKau0js8xnc4w/edit?usp=sharing
From charly to Everyone:  10:31 AM
Any patron privacy concerns about documenting who's in the library and at what times?
From Linda Garcia (Lower Columbia College Library) to Everyone:  10:37 AM
This was one of the titles "The role of archives in the perception of self"
From Me to Everyone:  10:43 AM
615470000000000411
From Isaac Devereux (Shoreline) to Everyone:  10:45 AM
I had to go in and tweak settings in EBSCOadmin to get the EBSCO app they just released to work for us, btw, so folks might check on that if they think their patrons might use it
From Me to Everyone:  10:50 AM
https://www.ebsco.com/products/mobile-app
From Kirsti Thomas (Seattle Colleges) to Everyone:  10:56 AM
EBSCO mobile app, SJ!